Creating a Signature in MS Outlook 2010
In my years as a PC support officer, one of the most requested things was to create a signature in Outlook. Although I believe it is often unnecessary, etiquette and professionalism demand it, so here I’m sharing how to create a signature in MS Outlook 2010.
Please note, I’m using MS Outlook 2010, but the same procedure can be used on almost all Outlook versions.
Open Outlook, select File and click on Options.
The click on Mail and then Signatures.
Under the Email Signature tab, click New and give an appropriate name to the signature and click OK. Note that you can add multiple signatures to a single email account.
Now you can edit your signature and put whatever you want. Though I’d recommend putting an appropriate title and contact information should suffice.
On the top right corner, you also have the options of configuring when your signatures will appear. I usually opt to have it in new emails only. However, that choice is up to you.
In some organizations, email signatures are automatically created on the server which means you don’t have to create an individual one. So you should consult with your IT department before creating a new signature.
You should also take into consideration the etiquette of email signatures and Net Manners has a nice list of DOs and DON’Ts.
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